The Family Medical Leave Act and Benefit Plans: What comes first – the Law or the Employer’s Established Policy?
An employer that employs 50 or more employees for each working day during each of 20 or more calendar workweeks in the current or preceding calendar year is subject to the Family Medical Leave Act (“FMLA”). Therefore, often when I am reviewing an employee benefits plan or policy I flag language that states something like: “You may be eligible to continue your coverage pursuant to the FMLA. Contact the company for more information.” What does this mean?
Group Health Plan
For purposes of the FMLA, a group health plan is generally a plan that provides health care to employees, former employees, or families of such employees or former employees. This includes, for example: a medical or health insurance plan (including a self-insured plan); dental plan; vision plan; prescription drug plan; health flexible spending arrangement; and an employee assistance plan that provides medical care.
For a group health plan, this is a relatively straight forward analysis. Assuming the employer is subject to the FMLA, the employer is required to maintain coverage under any group health plan for the duration of the FMLA leave on the same conditions that coverage would have been provided if the employee had been continuously employed for the entire FMLA leave.
Non-Group Health Plans
However, for a plan that is not a group health plan, the analysis is different. Generally the employer may not have to maintain the coverage for a non-group health plan for the duration of the FMLA leave, unless the employer’s established policy is to provide coverage for other forms of leave, whether paid or unpaid. For example, if an employer allows employees to continue their disability insurance while on sabbatical leave, the employer would be required to do the same for employees on FMLA leave.
This means for other plans that do not qualify as group health plans under the FMLA (e.g., life insurance, AD&D, disability insurance, and DCAP), the employer may not have to automatically maintain the coverage while an employee is on FMLA leave. Therefore an employer may want to consider reviewing their non-group health plans to either determine or establish their leave policy. This way if an employee takes FMLA leave, the employer can adequately communicate exactly what benefits the employee is entitled to during his or her leave.